Clock In/Out Time Entry
Use this page to enter your time using a punch clock. It automatically enters your time when you click theClock In, Clock Out, Lunch and Return buttons. If the EWS system administrator also specified in EWS system settings that this page display unpaid break fields, you can also specify your unpaid breaks in the Break 1 and Break 2 fields. By default, the system specifies Sunday through Sunday for timesheets that use this time entry. For more information about how to specify that unpaid break fields display on this page, see System Settings and Configuring System Settings.
This page also allows you to specify one or more wage codes and cost centers for time worked.
- Use Entry Form II, to specify only one wage code and cost center for each time entry. If you need to specify more than one wage code and cost center for your time, clock in and clock out multiple times as needed. For example, assume that you spend the first part of the day performing work for the Engineering department and the second part of the day performing work for the Manufacturing department. In this scenario, first you would specify Engineering as the cost center, clock in, perform the Engineering work, and then clock out. Next, you would specify Manufacturing as the cost center, clock in, perform the Manufacturing work, and then clock out.
- Use Entry Form V, you can specify one wage code and cost center by hours worked. You can click the Add button to create additional cost center and wage code rows.
EWS automatically calculates the total number of hours you worked based on the start, end and break times you specify.
EWS calculates and displays punch clock time based on the local system time of the server where EWS is installed. For example, assume that EWS is installed on a computer located in the Eastern Standard Time (EST) zone and you work in an office in the Central Standard Time (CST) zone. If you clock in at 8:00 a.m. CST, EWS displays your clock in time as 9:00 a.m. EST.
Note: The list of timesheet entry pages listed under the Actions menu item in EWS is based on the timesheet entry page defined for your employee ID in the HR Management module and EWS system settings. For more information about specifying timesheet entry pages for employee IDs, see the HR Management module online help. For more information about specifying timesheet settings using EWS, see Configuring System Settings .
Procedures
- Access the Clock In/Out Time Entry form using Actions>Time Entry.
Note: The time entry form listed under the Actions menu item in EWS is based on the time entry form defined for your employee ID in the HR Management module and EWS system settings. For more information about timesheet entry pages, see Working with Timesheets.
- Specify a wage code for your work hours by selecting the appropriate wage code from the drop-down list.
The wage codes displayed in the drop-down list are wage codes set up in the Payroll module then assigned to the employee ID in the HR Management module. For more information about specifying wage codes for employee IDs, see the HR Management module online help.
- Specify a cost center for your work hours by selecting the appropriate cost center from the drop-down list.
The cost centers displayed in the drop-down list are the cost centers specified for the employee ID in the HR Management module. For more information about specifying cost centers for employee IDs, see the HR Management module online help.
Note: If the cost center and wage code you enter are not a valid combination, EWS will use the first valid cost center listed for you in the HR Management module and use the wage code associated with that cost center.
- If you want to enter a description for your work, enter a description for your work in the Work Description field. If you want to enter a work description, make sure you enter your work description before you clock out. If you clock out and then enter a work description, EWS does not save your work description.
- Click the Clock In button. EWS displays your clock in time in the Clocked In field. If you are entering your time using a Clock In/Out form on a shared computer, click the Logout button after you clock in. The Logout button only displays if you are using a Clock In/Out form and you use EWS to only enter your time. For more information, see Clock In/Out.
- If you need to go to lunch, click the Lunch button to clock out for lunch. EWS refreshes the page and displays the time you clocked out for lunch in the Lunch from field. If you are entering your time using a Clock In/Out form on a shared computer, click the Logout button after you clock out for lunch. The Logout button only displays if your are using a Clock In/Out form and you use EWS to only enter your time. For more information, see Clock In/Out.
- If you clocked out when you went to lunch, click the Return button when you return from lunch to clock back in. EWS refreshes the page and displays the time you returned lunch in the Lunch to field. If you are entering your time using a Clock In/Out form on a shared computer, click the Logout button after you clock back in from lunch. The Logout button only displays if your are using a Clock In/Out form and you use EWS to only enter your time. For more information, see Clock In/Out.
- If unpaid break fields display on the page and you took an unpaid break, specify your break time by selecting the appropriate times from the drop-down lists in the Unpaid Break 1 and Unpaid Break 2 fields. If you are entering your time using a Clock In/Out form on a shared computer, click the Logout button after you clock in or clock out for breaks. The Logout button only displays if your are using a Clock In/Out form and you use EWS to only enter your time. For more information, see Clock In/Out.
Note: Unpaid break fields only display on Clock In/Out Time Entry Forms if the EWS system administrator selected the With OT & Unpaid Breaks setting for the Clock In/Out Time Entry Form option when configuring EWS system settings. For more information about configuring EWS to display this field, see System Settings and Configuring System Settings.
- When you are finished with your work, click the Clock Out button. EWS refreshes the page and displays the time you clocked out in the Clocked Out field. If you are entering your time using a Clock In/Out form on a shared computer, click the Logout button after you clock out. The Logout button only displays if your are using a Clock In/Out form and you use EWS to only enter your time. For more information, see Clock In/Out.
- Access the Clock In/Out Time Entry form using Actions>Time Entry.
Note: The time entry form listed under the menu item in EWS is based on the time entry form defined for your employee ID in the HR Management module and EWS system settings. For more information about timesheet entry pages, see Working with Timesheets.
- Click the Clock In button. EWS displays your clock in time in the Clocked In field. If you are entering your time using a Clock In/Out form on a shared computer, click the Logout button after you clock in. The Logout button only displays if you are using a Clock In/Out form and you use EWS to only enter your time. For more information, see Clock In/Out.
- If you need to go to lunch, click the Lunch button to clock out for lunch. EWS refreshes the page and displays the time you clocked out for lunch in the Lunch from field. If you are entering your time using a Clock In/Out form on a shared computer, click the Logout button after you clock out for lunch. The Logout button only displays if your are using a Clock In/Out form and you use EWS to only enter your time. For more information, see Clock In/Out.
- If you clocked out when you went to lunch, click the Return button when you return from lunch to clock back in. EWS refreshes the page and displays the time you returned lunch in the Lunch to field. If you are entering your time using a Clock In/Out form on a shared computer, click the Logout button after you clock back in from lunch. The Logout button only displays if your are using a Clock In/Out form and you use EWS to only enter your time. For more information, see Clock In/Out.
- If unpaid break fields display on the page and you took an unpaid break, specify your break time by selecting the appropriate times from the drop-down lists in the Unpaid Break 1 and Unpaid Break 2 fields. If you are entering your time using a Clock In/Out form on a shared computer, click the Logout button after entering you clock in or clock out for breaks. The Logout button only displays if your are using a Clock In/Out form and you use EWS to only enter your time. For more information, see Clock In/Out.
Note: Unpaid break fields only display on Clock In/Out Time Entry Forms if the EWS system administrator selected the With OT & Unpaid Breaks setting for the Clock In/Out Time Entry form when configuring EWS system settings.
- When you are finished with your work, click the Clock Out button. EWS refreshes the page and displays the time you clocked out in the Clocked Out field. If you are entering your time using a Clock In/Out form on a shared computer, click the Logout button after you clock out. The Logout button only displays if your are using a Clock In/Out form and you use EWS to only enter your time. For more information, see Clock In/Out.
- Specify a cost center for your work hours by selecting the appropriate cost center from the drop-down list.
The cost centers displayed in the drop-down list are the cost centers specified for the employee ID in the HR Management module. For more information about specifying cost centers for employee IDs, see the HR Management module online help.
- Specify a wage code for your work hours by selecting the appropriate wage code from the drop-down list.
The wage codes displayed in the drop-down list are wage codes set up in the Payroll module then assigned to the employee ID in the HR Management module. For more information about specifying wage codes for employee IDs, see the HR Management module online help.
Note: If the cost center and wage code you enter are not a valid combination, EWS will use the first valid cost center listed for you in the HR Management module and use the wage code associated with that cost center.
- Enter the number of hours worked for the specified Cost Center and Wage Code.
- If you want to enter a description for your work, enter a description for your work in the Work Description field. If you want to enter a work description, make sure you enter your work description before you clock out. If you clock out and then enter a work description, EWS does not save your work description.
- If you want to enter additional Cost Center and Wage Codes, click Add to create an additional row.
- Be sure to click Save to record your information.
Fields
Clocked Out/Clocked In: The system displays the date and time you started working if you are clocked in. The system displays the date and time you stopped working if you are clocked out. Employees cannot edit this field. This field is automatically updated by EWS when you click on the Clock In/Clock Out button.
Cost Center: Select which cost center your time is associated with from the drop-down list. The cost centers displayed in the drop-down list are the cost centers specified for your employee ID in the HR Management module by a Human Resources staff member. For more information about specifying cost centers for employees, see the HR Management module online help.
Wage Code: Select the wage code your time is associated with from the drop-down list. The wage codes displayed in the drop-down list are wage codes set up in the Payroll module, then assigned to your employee ID in the HR Management module. For more information about specifying wage codes for employees, see the HR Management module online help.
Work Description: Enter a description for the work associated with your time.
Clocked In: The system displays the time when you clicked the Clock In button. Employees cannot edit this field.
Lunch from: The system displays the time you clicked the Lunch button when you went to lunch. Employees cannot edit this field.
Lunch to: The system displays the time when you clicked the Return button when you returned from lunch. Employees cannot edit this field.
Break 1 from: Select the time you left for your first unpaid break from the drop-down list. Ensure you enter this information when you are ready to clock out. If you don't enter this information just before you clock out, EWS will not save this information.
Break 1 to: Select the time you returned from your first unpaid break from the drop-down list. Ensure you enter this information when you are ready to clock out. If you don't enter this information just before you clock out, EWS will not save this information.
Break 2 from: Select the time you left for your second unpaid break from the drop-down list. Ensure you enter this information when you are ready to clock out. If you don't enter this information just before you clock out, EWS will not save this information.
Break 2 to: Select the time you returned from your second unpaid break from the drop-down list. Ensure you enter this information when you are ready to clock out. If you don't enter this information just before you clock out, EWS will not save this information.
Clocked Out: The system displays the time when you clicked the Clock Out button. Employees cannot edit this field.
Total Hours Worked: The system displays the total hours worked for the day. Employees cannot edit this field.
Clock In/Clock Out: Click this button to clock in or clock out. EWS automatically records the time you clocked in or clocked out. When you click the Clock In button, the text on the button automatically changes to Clock Out. When you click the Clock Out button, the text on the button automatically changes to Clock In.
Lunch/Return: Click this button when you go to lunch or return from lunch. EWS automatically records the time when you go to lunch or return from lunch. When you click the Lunch button, the text on the button automatically changes to Return. When you click the Return button, the text on the button automatically changes to Lunch.
