Adding Events to Employee Schedules

Managers can use EWS to add events to their employees' schedules. Employees can see the events managers add to their schedules using the Scheduling form.

To add an event to an employee schedule, complete the following steps:

1. Access the Staff Schedules form using Manager>Staff Schedules.

Note: If you do not see the Manager>Staff Schedules option in EWS, you do not have Manager timesheet permissions specified for your employee ID in the HR Management module. For more information about Manager timesheet permissions, see Understanding Permissions.

2. In the Staff field, select the name of the employee for whom you want to schedule an event.
3. In the calendar view, double-click on the day where you want to add an event.
4. In the Subject field, enter a name for the event.
5. In the Location field, enter the location of the event.
6. In the Start Time field, select the day and time the event will start.
7. In the End Time field, select the day and time the event will end.
8. If the event is an all day event, select the All Day Event check box.
9. If you want to display a reminder about scheduled events, select the Reminder check box and then select the time you want the reminder to display before the event from the drop-down list. When you specify a reminder for an event, the event displays on the calendar with an alarm bell icon . The event also displays on the Reminder form at the specified time. For more information about the Reminder form and working with reminders, see Reminder and Working with Schedule Reminders.
10. In the Show time as field, specify how you want to display the event time in the calendar.
11. Enter any additional information about the event into the message text box as needed. For example, if you are scheduling a meeting, you can enter the agenda for the meeting into the text box.
12. If you want to print out a copy of the event, click on the printer icon .
13. If you want to make the event a recurring event, click the Recurrence button, specify a recurrence pattern and recurrence range, then click the OK button. When you specify a recurrence for an event, the event displays on the calendar with a recurrence icon .
14. If you want to mark the importance of the event as high, click on the exclamation point icon .
15. If you want to mark the importance of the event as low, click on the down arrow icon .
16. Click Save to save the event.
17. Click Close to close the window.
18. Verify that the event displays on employee's schedule on the correct date and with the correct time.